Agenda and draft minutes

Apologies were received from Councillor Garcia Clamp.

There were no declarations of interest.

Minutes of the meeting held on 26 June 2024

RESOLVED THAT:

The minutes of the meeting held on 26 June 2024 were approved and signed as a correct record.

RESOLVED THAT:

 “in accordance with Section 100A(4) Local Government Act 1972 the public be excluded from the meeting for the remaining items of business as it is likely that, in view of the  nature of the business to be transacted or the nature of the proceedings, if members of the public are present there will be disclosed to them exempt information as defined in paragraph 1, Part 1, Schedule 12A Local Government Act 1972, namely:

Paragraph 1; Information relating to any individual.

Report of the Chief Executive TO FOLLOW

The Chief Executive introduced the report and explained that it represented the first stage of the journey to reshape CBC and CBH into one organisation.  He thanked colleagues in HR for their support and incredible attention to detail throughout the transfer.  He highlighted that the process would provide the Council with significant opportunities to create an integrated tenure neutral model that provides a customer centred approach for all Cheltenham residents whilst achieving savings. 

The Chief Executive noted that this would be the first of many reports as the two organisations are combined and provided a draft operational model outlining where functions may sit within the Council.  He explained that four senior posts had been approved by Cabinet to sit beneath the Chief Executive – the Deputy Chief Executive, the Director for Governance and Customers Services, the Director for Major Developments and Regeneration, and the Director for Corporate Services. 

The report proposed that housing would be managed through the creation of two Directors.  A Director of Housing – Investment, Repairs and Decarbonisation will sit beneath the Deputy Chief Executive and provide focus on property and housing stock.  The role will drive compliance and service improvements, the decarbonisation of a large area of carbon emissions, and improve the health and safety culture within the organisation.  The Director of Housing – Customer and Community Services will sit beneath the Director of Governance and Customer Services and will focus on people and residents.  In the medium term this role will be considering how we deliver excellent customer service and tenant engagement.    In addition, it is proposed that a Head of System Development is appointed to resource the ongoing digital development of the housing management systems, QL and Versaa.  This work is of significant importance in ensuring compliance, making sure we have a centrally located understanding of both properties and people, and meet the expectations of the Regulator of Social Housing (RSH).

The following responses were given to Member questions:

-      The model will continue to evolve but is the first step to moving away from the current interim oversight of the operational housing functions and the proposed appointments will provide certainty and direction for the organisation.

-      Whilst this appears to significantly increase the responsibilities of the Executive Directors’ they will be supported by a number of Directors reporting into them which will enable them to focus on the strategic side of their positions.  The proposed structure has been discussed and designed with the Executive Directors and they are comfortable with the proposal.

-      Conducting property and operational compliance will sit with the Director of Housing – Investment, Repairs and Decarbonisation.  Ensuring compliance more broadly will be managed by the Executive Director of Governance and Customer Services.  This is a common approach that provides a safeguard to ensure compliance is being managed with clear oversight, with one team carrying out the operational work and a different team reviewing the paperwork and submissions.

-      The management of health and safety will be an organisation  ...  view the full minutes text for item 5.

There were none.