Agenda and minutes

Reverend Robert Pestell invited members to take a moment of reflection.

The Mayor took the opportunity to welcome newly elected Councillor Chris Ryder. 

Councillors Godwin, Stennett, Thornton, Holliday and Smith had given their apologies.

The Mayor (Councillor Colin Hay) to call on Councillor Walklett to move the motion proposing Councillor Wendy Flynn as Mayor.

Councillor Walklett will propose “that Councillor Wendy Flynn be, and is hereby, elected Mayor of the Borough of Cheltenham and Council chairman for the ensuing Municipal Year”.

The Mayor will call upon a Councillor to formally second the motion. 

The Mayor, will thereafter put to the Council the motion “that Councillor Wendy Flynn be, and is hereby, elected Mayor of the Borough of Cheltenham and Council chairman for the ensuing Municipal Year”.

The Mayor will invite Councillors to give a show of hands to indicate their support.

The Mayor will congratulate Councillor Flynn on her appointment and invite her to take her place in the chamber (he will still be wearing the chain until he hands it over to the new Mayor in the Town Hall ceremony).

The Chief Executive will ask the newly elected Mayor to sign a declaration of acceptance of office of Council chairman 2013-2014 (this is not read out).

From this point onwards Councillor Wendy Flynn will chair the meeting.

Councillor Wendy Flynn was proposed for the office of Mayor by Councillor Walklett and seconded by Councillor Ryder.

Upon a vote it was unanimously

RESOLVED that Councillor Wendy Flynn be, and is hereby, elected Mayor of the Borough of Cheltenham and Council chairman for the ensuing year.

Councillor Hay congratulated the Mayor on her election.

The Chief Executive invited the Mayor to sign a Declaration of Acceptance of Office of Council chairman for the ensuing municipal year 2013 – 2014. 

The Mayor, Councillor Wendy Flynn took the chair.

The Mayor will call upon Councillor Whyborn to move the motion to appoint Councillor Simon Wheeler as Deputy Mayor.

Councillor Whyborn will propose “that Councillor Simon Wheeler be, and is hereby, elected Deputy Mayor of the Borough of Cheltenham and Council Vice-Chairman for the ensuing Municipal Year”.

The Mayor will call upon a Councillor to formally second the motion. 

The Mayor to put the motion to Council “that Councillor Simon Wheeler be, and is hereby, elected Deputy Mayor of the Borough of Cheltenham and Council Vice-Chairman for the ensuing Municipal Year”.

The Mayor will invite Councillors to give a show of hands to indicate their support.

Upon being carried, the Mayor will congratulate Councillor Simon Wheeler on his appointment.

The Chief Executive will ask the newly elected Deputy Mayor to sign a declaration of acceptance of office of Council Vice-Chairman 2013-2014 (this is not read out).

Councillor Whyborn proposed Councillor Simon Wheeler for the office of Deputy Mayor, seconded by Councillor Fletcher.

Upon a vote it was unanimously

RESOLVED that Councillor Simon Wheeler be, and is hereby, elected Deputy Mayor of the Borough of Cheltenham and Council vice-chairman for the ensuing year.

The Mayor congratulated Councillor Simon Wheeler on his appointment and looked forward to working with him over the coming year.

The Chief Executive invited the Deputy Mayor to sign a Declaration of Acceptance of Office of Council vice-chairman for the ensuing municipal year 2013 – 2014. 

No interests were declared.

25 March 2013

The minutes of the last meeting had been circulated with the agenda.

The Leader asked that the minute of his communications at the last meeting be amended to better reflect the fact that he very much hoped the incinerator would be a topic of conversation at the waste partnership meetings.   

Upon a vote it was unanimously

RESOLVED that the minutes of the meeting, as amended, held on the 25 March 2013 be agreed and signed as an accurate record. 

The Mayor thanked Councillor C. Hay for his hard work as Mayor over the previous year and welcomed Councillor Ryder, congratulating her on her recent election as ward member for Warden Hill. 

She also took the opportunity to give her best wishes and thanks to Saira Malin, Democracy Officer, who had supported Council and would soon be leaving for maternity leave.

The Leader gave congratulations to the Mayor and Deputy Mayor on their election and wished them well for the coming year.  He welcomed back Councillor Ryder and congratulated her on her recent election and thanked Councillor C. Hay for the great deal he had done for the town in his time as Mayor. 

No notices of motion had been received.

No petitions were submitted, nor had any been received since the last meeting. 

The Mayor referred members to the report which had been circulated at the start of the meeting. 

The Cabinet Member Corporate Services introduced the report which related to committee appointments following the Warden Hill bi-election on the 2 May 2013 and set out the proposed changes to some committees/groups to achieve political balance or fill vacancies. 

Councillor Garnham, spoke on behalf of the Conservatives. He firstly congratulated the Mayor and Deputy Mayor on their appointment, thanked Councillor C. Hay for all he had done during his time as Mayor and passed on his congratulations to Councillor Ryder on her election.  He explained that there would probably be further changes to committee membership and whilst not in a position to arrange them at this time he would undertake to do this in the coming months within the legal framework. 

The Mayor invited nominations for the Chair of the Appeals Committee.  Councillor Sudbury was nominated by Councillor McCloskey, which was seconded by Councillor C. Hay and upon a vote this nomination was CARRIED. 

Upon a vote it was unanimously

RESOLVED that;

1. The amendments to the membership of the Appointments and Remuneration Committee, the Overview and Scrutiny Committee, the Appeals Committee and Planning Committee as set out in the report, be approved;
2. Councillor Hall be appointed as vice-chair of the Planning Committee;
3. Councillor Sudbury be appointed as the chair of the Appeals Committee.

The Council is recommended to approve the following resolution:-

“That in accordance with Section 100A(4) Local Government Act 1972 the public be excluded from the meeting for the remaining agenda items as it is likely that, in view of the nature of the business to be transacted or the nature of the proceedings, if members of the public are present there will be disclosed to them exempt information as defined in paragraph 1 and 3, Part (1) Schedule (12A) Local Government Act 1972, namely:

Paragraph 1; Information relating to any individual.

Paragraph 3; Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Upon a vote it was unanimously

RESOLVED that in accordance with Section 100A(4) Local Government Act 1972 the public be excluded from the meeting for the remaining agenda items as it is likely that, in view of the nature of the business to be transacted or the nature of the proceedings, if members of the public are present there will be disclosed to them exempt information as defined in paragraph 1 and 3, Part (1) Schedule (12A) Local Government Act 1972, namely:

Paragraph 1; Information relating to any individual.

Paragraph 3; Information relating to the financial or business affairs of any particular person (including the authority holding that information)

25 March 2013

The exempt minutes of the last meeting had been circulated with the agenda.

The list of attendees was amended so as not to include those that had left prior to this item being discussed. 

Upon a vote by those that had been present, it was unanimously

RESOLVED that the exempt minutes, as amended, of the meeting held on the 25 March 2014 be agreed and signed as an accurate record.