Agenda and draft minutes

Councillors Atherstone, Clucas, Day, Dobie, Joy, and Snell

There were none.

Minutes of Annual and Selection Council held on 18 May and the Extraordinary Meeting held on 18 May

The minutes of the Annual and Selection Council and the Extraordinary meeting of Council held on 18 May were approved and signed as a correct record.

The Mayor informed Council that he had attended the ceremony to mark the awarding of National Nature Reserve status, as part of the King’s Series, to the Cheltenham Escarpment, known locally as Leckhampton Hill and Charlton Kings Common.

He emphasised that the NNR status will help protect and celebrate the hill and the escarpment for future generations, while strengthening Cheltenham’s reputation as a town where nature, wellbeing and heritage are deeply valued.

The Leader provided an update on Local Government Reorganisation (LGR), focusing specifically on the Structural Changes Order (SCO) process recently initiated by Government.  A background briefing note on the SCO process had been circulated to all Members which provided useful context to the matters outlined.

She made the following points :

• Government has requested that all Gloucestershire councils submit representations on the SCO by 16 June, allowing less than one month to respond. Councils have been required to comment on all three LGR proposals, rather than a preferred option only.
• Concern was raised regarding:
  • The short timescale, which was considered insufficient.
  • The sequencing of the process, with the SCO proceeding prior to confirmation of the LGR outcome.

She felt that this approach is unacceptable given the scale of work required.

In terms of Member Engagement, the Leader said that, due to these time constraints, no scheduled Council meetings aligned with the consultation period to allow formal debate.  As a result, she set out the Council’s provisional position as follows to ensure transparency with the full submission to be presented to Council at a future meeting:

Continuing Authority vs New Council

• Strong preference for a new unitary council rather than continuing Gloucestershire County Council as the authority.
• Rationale:
  • Original agreement anticipated all seven councils ceasing.
  • A new council would enable a clear cultural and structural break from existing arrangements.

Joint Committees

• Limited timeframe likely allows formation of one or two joint committees.
• Agreed principle:
  • Equal representation (50/50 split): 6 County and 6 District Members.
• Governance arrangements:
  • Single unitary: One committee, chaired by the County Council Leader.
  • Two unitary model: Two committees, each chaired by a District representative.

Naming of Authorities

• Broad agreement on naming conventions:
  • Single unitary: Gloucestershire Council
  • Two unitaries: East Gloucestershire and West Gloucestershire
• Importance highlighted of selecting appropriate names at the outset to avoid future disruption.

Parish and Town Council Election Alignment

• General support for aligning parish and town council elections with new unitary arrangements for administrative simplicity.
• parish and town councils should have a direct say, as it is not appropriate for principal councils to determine this unilaterally.

Ward Boundaries

• For both single and East/West models:
  • Interim use of existing County divisions, pending a future boundary review.
• The Greater Gloucester proposal was noted to include:
  • A higher councillor-to-elector ratio for Gloucester compared to other areas.
• CBC position:
  • Strong support for parity of representation across Gloucestershire.
  • concern that unequal representation would be unacceptable in principle.

Civic Arrangements

• Importance stressed of preserving Cheltenham’s borough status, including maintaining Civic traditions and the role of the Mayor
• Alignment noted with the Council’s ongoing Community Governance Review.

Implementation Arrangements

• A single unified officer team will be established regardless of the chosen model.
• This will be chaired by the Chief Executive of Gloucestershire County Council
• Certain statutory roles will vary depending on the final model:

The Leader acknowledged the complexity and volume of information involved and  ...  view the full minutes text for item 5.

None received.

These must be received no later than 12 noon on the seventh working day before the meeting.

None received.

These must be received no later than 12 noon on the seventh working day before the date of the meeting

None received.

None.