Any person living, working or studying in the borough of Cheltenham may at any meeting of council or its committees, ask written questions of:
- The Mayor (at Council)
- The Leader (at Council or Cabinet)
- A Cabinet Member (at Council or Cabinet)
- Chairmen of committees (at Council or at the relevant committee)
How to ask a public question at a council meeting
- Use the online form to submit your question(s) which must arrive no later than midday on the fifth working day before the day of the meeting. The agendas for public meetings will be published on the council website at least five working days before the meeting.
- No member of the public or any organisation may submit more than two written questions to any one meeting. If it is an extraordinary meeting of council (this is set up to consider a specific matter), then your question must be related to that issue.
- You will receive an automated email receipt and your question will then be put to the proper officer for approval under the rules of the council’s constitution and if accepted, forwarded to the relevant councillor to prepare a response. Your name will be made public but not your address.
- If you do not wish to join the meeting, you can follow proceedings on our YouTube channel.
- If you attend the meeting, you will be encouraged to have the question taken as read. The response from the councillor is usually taken as read unless you request that you would like it to be read out in full. Unless the Mayor (or Chair) decides otherwise, there will be no discussion on any question.
- You may ask one supplementary question of the councillor who replied to your original question and relating to the original question or the response. You can only ask a supplementary question if you are present and it must be a question rather than a comment on the response. Answers to supplementary questions are given as direct oral answers.
- If you do not attend the meeting, a copy of the answer can be sent to you by email or seen when the minutes are published.
- All questions and answers and supplementary questions and answers will be recorded in the minutes and made available to the public on the website.
- There is an overall time limit of 30 minutes for public questions, but this can be extended at the discretion of the Mayor or Chair.
The rules for public questions are set out in Part 2 of the council's constitution. If you are having any difficulty or need advice, please contact Democratic Services on 01242 264246 or at firstname.lastname@example.org.
Under the General Data Protection Regulations, we are required to advise you why we collect your name and address so please read our privacy statement.
Please also be advised that Council and Cabinet meetings will be available on the council’s YouTube channel for a period of six months. These recordings are stored for four years in line with our data retention procedures.