Agenda and minutes

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Contact: Claire Morris, Democratic Services  01242 264130


No. Item


Election of Chair


Councillor McCloskey was elected as chair of the meeting.




There were no apologies.


Declarations of interest


There were no declarations of interest.


Break Films, Cheltenham Town Football Club pdf icon PDF 233 KB

Officer Report

Additional documents:


The Senior Licensing officer introduced the report.


Break Films has made an application for a temporary event notice application for an event to be held at Cheltenham Town Football Club.  The reason for the hearing is that there has been a police objection to the application.  The planned event is to show a number of films over two days and the licensable activities subject to the temporary event notice are:


·         The sale by retail of alcohol

·         The provision of regulated entertainment

·         The provision of late night refreshment


The objection was made by Gloucestershire Constabulary.  The application and supporting documents have been published on the Cheltenham Borough Council website.  The applicant also provided additional documents just prior to the meeting which has been circulated to all of the members and the police, including details of the screen times being shown.


The Senior Licensing Officer explained the role of the sub committee and the options available to it.  The sub committee may disregard the police objection and not decide to issue a counter notice or it can determine to issue a counter notice, effectively a refusal of the temporary event notice which will result in the event being unable to go ahead.


The Senior Licensing Officer reminded members that the licensing authority can only attach conditions where there is an existing premises license in place.  In this case, although there is a premises license in place for Cheltenham Town Football Club, it  does not include the car park where this event is planned to take place.  Members cannot, therefore, attach conditions however there is the ability to attach modifications.


The grounds of the objection by the police are prevention of public nuisance and public safety – specifically concerns regarding traffic management issues.


In response to questions from members, the Senior Licensing Officer confirmed that:


·         Environment health is a consultee on a temporary event notice application,  however the emphasis in terms of environment health response to Covid is dealt with through risk assessment by the premises and event organiser.  This is to ensure it is Covid secure at the time the event happens, particularly as guidance is changing so quickly.


There were not questions from the applicant.


In response to a question from the police the Senior Licensing Officer stated that the number of stewards at any event depends on the individual risk assessment for each event.


Presentation by the applicants, Terri Dwyer and Dean Fisher of Break Films


·         Break Films is a small, independent film company.  Their film ‘Break’ was scheduled to be released in April but of course this has been disrupted by the Covid crisis.  They have therefore had to be creative about the release of their film.

·         They believe the safest way to release the film is as a drive in and they have scheduled their world premiere in at a drive in in London.

·         Cheltenham is one of five drive ins they are organising.

·         They have a full compliment of event management, security, medical and safeguarding staff in  ...  view the full minutes text for item 4.


Any other items the Chairman determines to be urgent and which requires a decision


There were no items which required a decision.