Agenda and minutes
Venue: Pittville Room - Municipal Offices
Contact: Sophie McGough, Democracy Officer
There were no apologies.
Declarations of interest
There were no declarations of interest.
Picnic in the Park, Pittville Park, Evesham Road, Cheltenham
Councillor Collins welcomed the group, he explained that they were firstly required to elect a Chair for the meeting. Councillor Collins nominated Councillor McCloskey as Chair to which Councillor Harman seconded.
Resolved that Councillor McCloskey Chair the meeting.
The Chair proceeded to explain that they had an issue with the proceedings of the meeting as the applicant was unable to attend the session due to illness.
The Licensing Team Leader explained the procedure given the absence of the applicant. He explained it was the responsibility of the Committee to choose to either proceed and determine the application as normal or defer the meeting to a later date. He informed Members that under the Hearing Regulations they were required to specify an exact date for the rescheduled meeting if they were minded to defer.
The Members continued to have a short discussion on whether to defer the application or not. The Members expressed their frustration at the situation and sympathised with the residents of Pittville who were in attendance at the session. One Member explained their preference for deferral due to the fact they had not yet had the opportunity to conduct a proper site visit and because they had a number of questions which they wished to ask the applicant. One Member proclaimed that they were reluctant to defer and felt that a replacement should have been sent by the applicant.
The Chair reminded the room that licensing was just one step in the overarching process of determining whether the application should be granted or not. He explained that there were a number of other steps which would need to be taken by the applicant before the event would be allowed.
The Members then proceeded to vote on whether the application be deferred or not.
Two Members voted in favour of deferral and one Member voted against.
Resolved that the application be deferred to a later date.
The Licensing Team Leader noted that whilst the Hearing Regulations specify that a specific date needs to be agreed for the rescheduled meeting it would be impractical to do so in today’s session as room availability and Members diaries would need to be taken in to account. It was therefore agreed that the meeting would be rescheduled for within the next 2 weeks subject to availability.
One resident queried whether they would be notified of the rescheduled meeting. The Licensing Team Leader explained that the exact same procedure would take place and that any objectors would be notified in writing by the licensing team as would any news reporters.