Decision details

Hillend Engineering Ltd be awarded the contract for the supply of 3 x 7.5t Food Waste Vehicles at a cost of £113,914.02 each plus VAT plus £300.00 each RFL and 1st Registration Fee.
Total cost per vehicle £114,214.02.
Total cost of the contract to be awarded for 3 vehicles is £342,642.06 plus VAT

Ubico, on behalf of Cheltenham Borough Council, deliver waste and recycling collections across
the Borough.
The current fleet of food recycling vehicles is now over 7 years old and due for replacement on the 2025/26 vehicle replacement plan. The replacement of these vehicles will support the kerbside food recycling collection service in Cheltenham, reduce maintenance/hire costs for the
existing old fleet and reduce operational risks/cost.
This procurement is in line with the cabinet decision dated 30 November 2021 approving the move to alternative fuels or away from internal combustion engines for all our fleet and plant as quickly as practicable where alternatives are available and within available resources to support
our climate change ambitions of net zero by 2030.
The vehicles that are being proposed to be purchased will have a Euro 6 Diesel Engines, which are the cleanest and greenest diesel engines, currently available in this market sector. The manufacturer of this vehicle also permits the use of HVO fuels, which is now being used by
most of the current Council fleet. In addition, these vehicles will be fitted with eco-driving telematics to enable drivers to be taught more efficient driving techniques to further reduce carbon emissions and raise mpg.
Whilst there are electric vehicles of this type available on the market to purchase, these are significantly more expensive when costed against conventional ICE models, and the depot would also need significant financial investment in additional infrastructure to support the power
requirement to re-charge such vehicles.
Ubico have carried out a procurement exercise through the TPPL framework.

Officers have considered whether the service could continue to be delivered without these
vehicles and concluded that it could not given the authority's requirement to deliver kerbside food recycling. These ICE vehicles will be fuelled by HVO not diesel to reduce carbon emissions. Not replacing these vehicles at this point in time will not deliver the benefits set out above and will have a negative impact on the budget.