Decision details

To accept the fee proposal received from Pick Everard to act as Quantity Surveyor for the new development consisting of 24 affordable homes at 320 Swindon Road, Cheltenham and for CBC to enter contract with them.

Recently we have been working to appoint a Quantity Surveyor consultant to work as a part of the wider professional team following the removal of the previous appointed Quantity Surveyor because of its failure to perform on this project. The appointment of a Quantity Surveyor is vital to deliver this project as we look to go out to tender and appoint a main contractor for the construction of the homes, subject to the planning committee decision following our recent Section 73 planning application.

In considering the appointment of the Quantity Surveyor the project team has explored a range of potential procurement options and Frameworks. It was agreed that the NHSSBS Framework offered the most suitable list of potential suppliers on the Framework that fit the required schedule of services.

Pick Everard was identified as a suitable supplier under the relevant and available lot (lot 4) with the range of expertise required within the core services for Quantity Surveying, they provide collaborative working as a key to the successful delivery of their services. They have experience working for Registered Providers delivering similar affordable housing projects.

The proposal is to enter into contract with Pick Everard via a direct call off permissible via the NHS Framework and they are to act as Quantity Surveyor Consultants for the new development at 320 Swindon Road from RIBA Stage 4 through to RIBA Stage 7.

An alternative option would have been to procure an open tender via the Publica procurement portal (In-tend) that would have caused substantial delay and resulted in additional cost in the delivery of this project.

We have worked with Publica and One Legal (OL) throughout the procurement and tendering process, and internal consultation within the Major Developments and Regeneration team.

We received feedback from both Publica and OL supporting us in using NHSSBS framework for the direct award / call-off process permissible under this framework.

The principle of developing the site is supported by the overarching governance bodies for new supply comprising CBC/CBH Senior Officers at SHDG and Cabinet Member Housing Working Group.