Decision details

Elmfield playing field footpath and SUDs construction

Decision Maker: Director of Planning & Building Control - Tracey Birkinshaw

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Decision:

Acceptance of tender submission and entering into a contract with Greenfields Ltd for the value of £25,426.24. 

Reasons for the decision:

To enable the Council to improve access through and around Elmfield Playing Field, enhance surface water drainage, and increase biodiversity, it is necessary to enter into a contract with a third party to undertake the required construction works. 

 

A Request for Quotation (RFQ) process was carried out via the procurement portal. Following the receipt of six bids, Greenfield Ltd was selected as the preferred contractor based on the evaluation criteria. 

This decision notice provides the necessary authority to enter into a JCT Minor Works Contract with Greenfield Ltd. 

 

A Tender Decision Report (exempt under paragraph 3, Part (1) Schedule (12A) Local Government Act 1972) is included to support this recommendation. 

 

Background Information :

 

£5,000 Community Infrastructure Levy (CIL) was approved on 15 June 2025. https://democracy.cheltenham.gov.uk/ieDecisionDetails.aspx?ID=3380        

£28,000 UK Shared Prosperity Fund (UKSPF) was approved on 10/04/2025. https://democracy.cheltenham.gov.uk/mgIssueHistoryHome.aspx?IId=31185&Opt=0 

Due to the UKSPF funding work needs to be completed by the end of March 2026. 

Total project budget available £33,000 

 

Alternative options considered:

None. Funding is in place to deliver the project. 

Finance Comments: Confirmed this will be funded from the CIL and UKSPF funding as detailed in this report. Signed: Ela Jankowska – Finance Business Partner

Other reasons / organisations consulted

The Green Space Team has developed a masterplan for the site, which has been consulted upon with the Friends of Elmfield, local residents, and councillors, all of whom are supportive. The masterplan has been delivered in phases as funding has become available. 

 

The tender has come in under budget, so additional work within the scope of the masterplan will be discussed with Greenfield Ltd to maximise the available budget while works are ongoing on site. 

The Council’s Tree Officer and Flooding Officer have been consulted as part of the project. 

The Friends of Elmfield successfully raised funding through the Community Infrastructure Levy (CIL) to support the Council’s Green Space Team and this project. 

Publication date: 14/10/2025

Date of decision: 29/09/2025

Accompanying Documents: