Decision details

Ubico Ltd are responsible for repairs and maintenance of the Council owned fleet of vehicles that are operated by Ubico in Cheltenham.

The existing aged inspection pit in the vehicle workshop at Swindon Road depot is no longer fit for purpose, the concrete structure around the pit has deteriorated over time and the pit jack can no longer be used because of this. In addition, due to the age of the existing pit, it is too short for the larger vehicles now used and there are health and safety issues associated with workarounds in place which need to be mitigated further.

The fleet of HGV’s is required to have a PMI (preventative maintenance inspection) every 6 weeks, this is also an obligation of Ubico’s O Licence undertaking therefore providing a new and longer inspection pit is necessary and this will in turn also increase workshop efficiency.

Ubico have carried out a tender exercise using the Intend Portal and procurement will be funded from within existing capital budgets via the asset replacement plan

To award a contract to:

Gemco UK Ltd for the supply and installation (at Swindon Road Depot) of a workshop inspect pit and associated as per the specification including warranty and 3 year maintenance period at for £65,161.87 plus VAT.

Option 1 - Officers have considered whether the service could not continue to be delivered without this equipment/installation and concluded that it could not for health & safety and efficiency reasons.
Option 2 - Internal consultation has taken place with relevant officers including the Director of Finance, Chief Accountant and property services. The Cabinet Member, waste, recycling and street services has been consulted.
Option 3 - Officers and the Cabinet Member agree there is a need to procure this equipment/installation.