Decision details

Approval of business case and establishment of joint committee for the provision of shared service arrangements under the 2020 Vision Programme

RESOLVED THAT

1.    the Authority enter into the shared services partnership structure described in Appendix 2.

2.    the consequential revised senior management structure for this Authority be endorsed as set out in section 7.

3.    the 2020 Vision Business Case at Appendix 3 be approved.

4.    the Commissioning Strategy at Appendix 5 be adopted.

5.    the 2020 Vision Joint Committee be established in accordance with Sections 101 and 102 of the Local Government Act 1972, and the Local Authorities (Arrangement for the Discharge of Functions) (England) Regulations 2012 made under Section 9EA, 9EB and 105 of the Local Government Act 2000, with draft Constitution at Appendix 6 including a protocol which requires the Joint Committee to defer any item relating to changes to employment terms and conditions where it is unlikely to be passed by unanimous decision in order to seek a resolution to the matter.

6.    authority be delegated to the Chief Executive in consultation with the Leader, the Section 151 Officer and the Borough Solicitor to finalise and complete the Inter Authority Agreement (including the Constitution) and other documentation on terms to be approved by the Borough Solicitor and to take all necessary steps to create the 2020 Vision Joint Committee by April 2016.

7.    it be agreed that the existing 2020 Vision Member Governance Board arrangements will continue until the 2020 Vision Joint Committee is created.

8.    Upon establishment of the 2020 Vision Joint Committee

8.1          To authorise the delegation to the 2020 Vision Joint Committee those functions of the Authority as described in the draft Constitution for the 2020 Vision Joint Committee, subject to retained decisions as set out in section 10 of this report

8.2          To agree to appoint Forest of Dean District Council as Administering Authority to provide administration support to the Joint Committee

8.3          To agree to appoint Cotswold District Council as the Accountable Body to provide financial support to the Joint Committee and enter into any contracts required on behalf of the Joint Committee

8.4          To agree to appoint the following councils to provide the following functions of the Joint Committee;

Forest of Dean District Council – Monitoring Officer

Cotswold District Council – S151 Finance Officer

Forest of Dean District Council – Clerk to the Joint Committee

9.    to confirm the appointment of David Neudegg as Partnership Managing Director.

10.  to agree to make available such of this Authority’s staff as are necessary for the 2020 Vision Joint Committee to fulfil the functions which the Authority delegates to it

11.  Council be recommended to appoint Councillor Walklett as the Cabinet Member representative on the 2020 Vision Joint Committee.

12.  further business case briefings and proposed Service Level Agreements be received and approved providing reassurance on the benefits, costs and savings to the Authority of the services outlined in section 14.4 of this report, and demonstrating that other sharing options have been considered, prior to delegation of those services to the 2020 Vision Joint Committee

13.  a report and business case be received during 2016 on the establishment of a local authority company for the delivery of the functions of the 2020 Vision Partnership, or alternatively the continuation of the 2020 Vision Joint Committee, and makes an onwards recommendation to Council as necessary.