Decision details

ICT Commissioning Review

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

To consider the business case for the future sourcing of the ICT service and future investment requirements

Decision:

RESOLVED

 

  1. That the ICT Infrastructure Upgrade Strategy at Appendix A be approved and that Council be recommended to approve the allocation of funding to finance the programme as part of the budget setting process for 2013/14.

 

  1. That the ICT Review Business Case at Appendix B be approved

 

  1. that the development of a Business Case for 4 way sharing between the GO partner councils (Forest of Dean District Council, Cotswold District Council, West Oxfordshire District Council) be endorsed with any decision being brought back to Cabinet at the latest by August 2015 and that the service delivery model (i.e. outsourcing; managed service etc.) be reviewed again at that time.

 

  1. Subject to obtaining the agreement of the GO partner councils, CBH Limited and Ubico Limited to :

 

  • Approve the sharing of the council’s ICT service with the Forest of Dean District Council, as lead authority.
  • Delegate authority to the Director of Resources in consultation with the Cabinet Member for Corporate Services and the Borough Solicitor to enter into an agreement under Section 101 Local Government Act 1972 and s19 and s20 Local Government Act 2000 with Forest of Dean District Council, as the lead authority, for the provision of ICT services as outlined in Annex A of the ICT Business Case (Services in Scope for ICT Services) with effect from 1st April 2013 to January 2016.
  • Delegate authority to the Director of Resources in consultation with the Cabinet Member for Corporate Services and the Borough Solicitor to enter into an agreement under Section 101 Local Government Act 1972 and s19 and s20 Local Government Act 2000 for the receipt of GO ICT Hosting and Support with effect from 1 April 2013 with the Forest of Dean District Council as lead authority for the GO Hosting and Support Centre of Excellence. This agreement may be incorporated into the s101 agreement referred to above.
  • In order to ensure that existing agreements are consistent with the new agreements mentioned above to delegate authority to the Director of Resources in consultation with the Cabinet Member for Corporate Services and the Borough Solicitor to make consequential amendments to the following GO agreements:

 

i)Collaboration Agreement dated 8th November 2010 (as varied (1st April 2012)

 

ii)ERP System supply contract with SCC dated 8th November 2010.

 

  1. The council’s ICT staff whose roles fall within the scope of the list of services outlined in the service directory (Annex A to the Business Case) transfer to Forest of Dean District Council with effect from 1st April 2013 in accordance with the Transfer of Undertaking (Protection of Employment) Regulations 2006.

Reason No Public Access: Para 3 of part 1 Schedule 12 A Local Govt Act 1972

Scrutiny Committee: Scrutiny Task Group has been set up

Other reasons / organisations consulted

Member Working Group

Contact: Paul Woolcock Email: [email protected] Email: [email protected].

Report author: Paul Woolcock

Publication date: 13/12/2012

Date of decision: 11/12/2012

Decided at meeting: 11/12/2012 - Cabinet

Effective from: 21/12/2012

Accompanying Documents: