Decisions

To award a community grant to the following organisation:  a grant of £10,000 to Cheltenham Alliance for Race Equity

To enter into a Host Agreement with the 2022 Birmingham Commonwealth Games in connection to Cheltenham’s hosting of a visit of the Queen’s Baton Relay on Tuesday 5 July 2022.

To award a contract to Roberts Limbrick for £24,000 to undertake an initial feasibility study and agreed set of costed designs with a delivery programme that will inform the Invitation to Tender (ITT) for the works contract for the refurbishment of the public toilets at Montpellier Gardens incorporating a Changing Places facility.

To accept an initial donation of £5,000 and further donations up to the full value of restoration from the Friends of Pittville (FoP) to be used by CBC to restore, the Steps, Gate and Railings, identified in the FoP CBC Funding Agreement.

Should further donations not be received this decision and the supporting Funding Agreement places no obligation on the Council to undertake further works outside those agreed for payment by the initial donation.

A decision has been taken by the Leader to approve the following written resolution, as the shareholder for Ubico Limited:

To approve the 2022/23 Business Plan.

To contract Natasha Russell Events Ltd to deliver event management services on behalf of Cheltenham Borough Council.

To publish a discretionary Disabled Facilities Grant policy, introduced countywide on a pilot scheme basis.

This policy will assist disabled facility grant applicants who require adaptations that will be above the mandatory grant limit of £30,000 to a maximum discretionary grant of £20,000 and/ or applicants who are unable to meet the assessed contribution following a means test, where there assessed contribution is £10,000 or below.

The Council’s existing Disabled Facilities Grant policy remains unchanged and in conjunction with the other Gloucestershire district authorities, this newly introduced discretionary grant policy is to be reviewed on a quarterly basis and fully reviewed in March 2023.

To approve the award of a 3 year contract (with the option of a 2 year extension) to Votta by Ubico Ltd, on behalf of Cheltenham Borough Council, for the supply of an Environmental Services "Connected Working" Digital Transformation Solution at a total cost of £316,720 plus VAT for 3 years

(5 year total contract cost if the 2 year optional extension is taken up of £453,402 plus VAT)

AND funding be given to Ubico to facilitate the programme/project implementation costs of the system at an estimated cost of £93,926 for the 3 year period and £133,496 for 5 year period if the 2 year optional contract extension is taken up.

Total cost of programme/project implementation for Votta and Ubico is:

·         3 years: £410,646 plus VAT

·         5 years: £586,898 plus VAT (if the 2 year optional extension is taken up)

Please note: costs exclude inflation and extra module at approx. £12k­ £16k that may be required.

To dispose of the council’s freehold interest in the Horse & Groom, 30 St. George’s Place.