Decisions

To award a three year contract to Ricoh for the supply of multi-function devices (MFDs) to Cheltenham Borough Council and the Cheltenham Trust.  The value of the contract is £16,023.12 per annum (£48,069.36 over three years).  There is an option to extend the contract for a further two years.  The contract is for the lease of the devices, software and support.  It also includes an agreed cost per sheet for mono and colour printing of £0.002 and £0.0201 respectively, which will be charged based on usage during the course of the contract.  It does not include the cost of consumables (ink/toner cartridges).

The contract is being awarded through the Crown Commercial Services Framework, which is a fully compliant Local Government framework.

Ratification of countywide Memorandum of Understanding – Co-operation on Biodiversity Net Gain through the Gloucestershire Nature and Climate Fund.

To accept the funding of £50k funding from NHS Gloucestershire GICB to Cheltenham Borough Council for Community Investment Fund Project:

The grant will enable the Council to work in conjunction with the Cheltenham Integrated Locality Partnership to support people in greatest need with the current climate of the cost-of-living crisis. Individuals experiencing food, fuel poverty and health conditions which require warmth on prescription to heat their homes.

RESOLVED THAT:

1.    permission be granted for notices to be placed in the local newspaper, pursuant to s.123(2)(A) of the Local Government Act 1972, advertising the disposal of the land;

2.    subject to the outcome of the notices, the land subject to the conditions of sale and heads of terms agreed be disposed of;

3.    the Executive Director of Finance, Assets and Regeneration is authorised to instruct the Director of One Legal to prepare and conclude the necessary legal documentation to reflect the terms negotiated by the council and authority to execute such documents.

RESOLVED THAT:

1.    the Retail, Hospitality and Leisure relief scheme and the 2023 Supporting Small Business Relief Scheme as detailed in Appendix 2 be approved;

2.    the Head of Revenues and Benefits be authorised, in consultation with the Cabinet Member for Finance and Assets, to implement any changes to the reliefs detailed in appendix 2 as required by Government or to ensure the successful operation of the schemes;

3.    Due to the volume of cases, decisions relating to the application of these reliefs be delegated to the Head of Revenues and Benefits and officers in the Business Rates team. In the case of a dispute, reconsideration is to be made by the Executive Director for Finance, Assets and Regeneration.

The Chief Technology Officer (Publica) presented his report and responded to Members’ questions.  No vote was required on this item.

To extend a contract to Recruitment consultancy Carrington West for Planning Policy Manager support until 17th October 2023.

To award a contract to Holmesplanning for an interim Head of Planning for a 3 month duration

To approve the legal contracts for the acquisition of 9 x properties (Plots 9-17 inclusive) at Kidnappers Lane, Cheltenham, GL53 0NL, via the S106 Agreement with Newland Homes Ltd. Agreement of the Land and Golden Brick Contract, JCT D&B 2016, and Transfer documents (TP1 Schedule). Upon receipt of approval, CBC via TLT LLP will be able to execute the contracts and ensure the exchange of contracts by the deadline of 1st March  2023.  Completion of the homes is expected no later than the longstop date of 31st March 2024.