Cheltenham Borough Council
Cheltenham Borough Council

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Agenda and decisions

Venue: Pittville Room - Municipal Offices. View directions

Contact: Rosalind Reeves, Democratic Services Manager 

Items
No. Item

1.

Apologies

2.

Declarations of interest

3.

Minutes of the last meeting pdf icon PDF 95 KB

Minutes of the meetings held on 5 December and 12 December 2017

Additional documents:

4.

Public and Member Questions and Petitions

These must be received no later than 12 noon on the fourth working day before the date of the meeting

5.

Discretionary Housing Payments Policy pdf icon PDF 82 KB

Report of the Cabinet Member Finance

Additional documents:

Decision:

RESOLVED THAT

 

1.    the Discretionary Housing Payment Policy in Appendix 2 be approved.

 

2.    decisions relating to the award of DHP in line with the policy and DWP guidance, be delegated to the Head of Revenues and Benefits, with the final decision in the event of dispute being taken by the Chief Finance Officer.

 

3.    the Chief Finance Officer be authorised to apply to DCLG for an accounting direction if it appears that the annual allocation will be exceeded in any financial year

6.

Discretionary Business Rates Reliefs pdf icon PDF 95 KB

Report of the Cabinet Member Finance

Additional documents:

Decision:

RESOLVED THAT

1.    a change to the amount of local discretionary revaluation support scheme for 2017/18 as set out in section 2.3 of this report and appendix 2

 

2.    the local discretionary revaluation support scheme for 2018/19 be approved in accordance with section 3 of this report and appendix 2

 

3.    the extension of the relief scheme for pubs in 2018/19 be approved to be awarded in accordance with the detailed guidance in appendix 3

 

4.    the Supporting Small Businesses relief scheme in 2018/19 be approved to be awarded in line with the detailed guidance in appendix 3

 

5.    the Chief Finance Officer, in consultation with the Cabinet Member Finance, be authorised to set the percentage relief level for local revaluation support in 2018/19 as detailed in section 3.4 of this report.

 

6.    due to the volume of cases, decisions relating to the application of these reliefs be delegated to the Head of Revenues and Benefits and officers in the Business Rates team. In the case of a dispute a reconsideration is to be made by the Chief Finance Officer in consultation with the Cabinet Member Finance.

7.

Events Programme pdf icon PDF 595 KB

Report of the Cabinet Member Finance

Additional documents:

Decision:

RESOLVED

 

1.    that the preparation of an events programme to support the delivery of the Council’s 5 year strategy to grow the visitor economy that promotes Cheltenham as a world class destination be agreed.

 

2.    that a budget of £50,000 per annum be built into the base budget to support the delivery of a collaborative Cheltenham events programme which facilitates a mixture of high profile and community led activities and events.

 

3.    to commit to delivery of a community based cycling event in 2018 and agree to seek to deliver a high profile cycling event in 2019 within the context of an events programme.  Officers to bring back to Cabinet a business case for 2019 one off funding in due course.

 

4.    that the most effective means of the future delivery of the marketing and events programme be investigated and that a further report be brought back to Cabinet accordingly.

8.

Treasury Management Strategy Statement and Annual Investment Strategy 2018/19 pdf icon PDF 92 KB

Report of the Cabinet Member Finance

Additional documents:

Decision:

RESOLVED THAT

 

Council be recommended to approve the attached Treasury Management Strategy Statement, Annual Investment Strategy for 2018/19 at Appendix 2, Lending list at Appendix 2, Table 2 page 6 and MRP policy statement for 2018/19 at Appendix D be approved, including :

·         The general policy objective ‘that Council should invest prudently the surplus funds held on behalf of the community giving priority to security and liquidity’.

·         That the Prudential Indicators for 2018/19 including the authorised limit as the statutory affordable borrowing limit determined under Section 3 (1) Local Government Act 2003 be approved.

·         Revisions to the Council’s lending list and parameters as shown in Appendix 2, Table 2 page 6 are proposed in order to provide some further capacity. These proposals have been put forward after taking advice from the Council’s treasury management advisers Arlingclose Limited and are prudent enough to ensure the credit quality of the Council’s investment portfolio remains high.

 

 

 

9.

Budget Monitoring Report 2017/18 - position as at December 2017 pdf icon PDF 110 KB

Report of the Cabinet Member Finance

Additional documents:

Decision:

RESOLVED THAT

 

1.    the contents of this report including the key projected variances to the 2017/18 budget and the expected delivery of services within budget be noted.

 

2.    Council be recommended to approve the budget virements to the 2017/18 budget, as part of the revised budget 2017/18, as detailed in Appendix 6.

10.

Final General Fund Revenue and Capital budget proposals 2018/19 (including Section 25) pdf icon PDF 188 KB

Report of the Cabinet Member Finance

Additional documents:

Decision:

RESOLVED THAT it be recommended to Council to:

1.    Approve the revised budget for 2017/18.

2.    Consider the budget assessment by the Section 151 Officer at Appendix 2 in agreeing the following recommendations.

3.    Approve the final budget proposals including a proposed council tax for the services provided by Cheltenham Borough Council of £203.01 for the year 2018/19 (an increase of 2.99% or £5.89 a year for a Band D property), as detailed in paragraphs 4.26 to 4.30.

4.    Approve the growth proposals, including one off initiatives at Appendix 4.

5.    Approve the savings / additional income totalling £716,500 and the budget strategy at Appendix 5.

6.    Approve the use of reserves and general balances and note the projected level of reserves, as detailed at Appendix 6.

7.    Note that Gloucestershire was successful in becoming a 100% Business Rate Retention pilot in 2018/19 and propose that the additional revenue generated be earmarked for economic growth initiatives specific to Cheltenham (paragraphs 4.19 to 4.20).

8.    Approve the extension of grants to Cheltenham Performing Arts (£20,000) and the Holst Birthplace Trust (£7,500) for a further 3 years, as detailed in paragraph 5.12.

9.    Approve the deferral of the 2017/18 Cheltenham Trust management fee saving to 2019/20 and 2021/22 and provide for a contingency within the working balance of £150,000 for the Trust to drawdown (paragraphs 5.13 to 5.18).

10.  Approve the Pay Policy Statement for 2018/19, including the continued payment of a living wage supplement at Appendix 9.

11.  Approve a level of supplementary estimate of £100,000 for 2018/19 as outlined in Section 13.

11.

Final Housing Revenue Account (HRA) Budget proposals 2018/19 pdf icon PDF 121 KB

Report of the Cabinet Member Finance

Additional documents:

Decision:

RESOLVED THAT it be recommended to Council that

 

1.    the revised HRA forecast for 2017/18 be noted.

2.    the HRA budget proposals for 2018/19 (shown at Appendix 2) including a proposed rent decrease of 1% and changes to other rents and charges as detailed within the report be approved.

3.    the proposed HRA capital programme for 2018/19 as shown at Appendices 3 and 4 be approved

4.    authority be delegated to the Section 151 Officer, in consultation
with the Cabinet Member for Finance, to apply for a direction from the Ministry of Housing, Communities and Local Government to permit Discretionary Housing Payments to Council Tenants to be funded from the HRA if it appears probable that the annual Government allocation for the year will be exceeded (see paragraph 6.6 of the report).

12.

Briefing from Cabinet Members

14.

Exempt Minutes

To approve the exempt minutes of the meeting held on 5 December 2017

13.

Local Government Act 1972-Exempt Business

The Cabinet is recommended to approve the following resolution:-

 

“That in accordance with Section 100A(4) Local Government Act 1972 the public be excluded from the meeting for the remaining agenda items as it is likely that, in view of the nature of the business to be transacted or the nature of the proceedings, if members of the public are present there will be disclosed to them exempt information as defined in paragraph 3, Part (1) Schedule (12A) Local Government Act 1972, namely:

 

Paragraph 3; Information relating to the financial or business affairs of any particular

person (including the authority holding that information)