To Grant a Tenancy for a Kiosk at Beeches Playing Fields
Decision Maker: Cabinet Member Finance and Assets
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
To grant a Tenancy at Will to MM Coffee Company Limited at Beeches
Playing Fields. The Tenancy at Will, will allow the Company to place a coffee
kiosk and seating to sell refreshments and snacks. The Tenancy will run up
until the 5th December 2021. Intended as a trial basis only.
Reasons for the decision:
Beeches Playing field is one of the Councils most popular parks with
dog walkers, families using the playground and skateboard ramp and
families that are associated with nearby schools and nurseries.
A tender exercise took place and vendor were able to submit their
applications which were considered for this trial period and scored
against a matrix. This vendor was the successful candidate.
It offers this business a lifeline and the Council an opportunity to
assess the viability of this location. This opportunity is very much
about local, and about people being given an opportunity to survive
and the ability to be able to co-exist with other businesses as this
means another business can keep its head above the water.
The chosen vendor had already set up their business, acquired all
equipment, vehicles and branding needed and had a robust business
plan. They were ready to trade. The applicant is a local resident.
Our resources are being stretched because of the pandemic.
However, we have found, where the trials are occurring that the kiosks
are a conduit that people can use to report back to us. Effectively they
are helping us to manage the space and help manage antisocial
behaviours. They are our eyes and ears.
The Tenancy at Will being offered will be similar to the one that is
currently in place at Burrows playing field. The Council and the vendor
can terminate this agreement at any time allowing great flexibility for
the Council with this new venture. By allowing this Tenancy at Will to
be in place the council will be receiving income and allowing a local
business an opportunity to trade in these difficult times.
Alternative options considered:
The Council could decide not to have a coffee kiosk in the park but it
would mean that we would not be receiving any income, there would
be no conduit to help be our eyes and ears or the ability to help a
struggling local business.
Wards Affected: (All Wards);
Other reasons / organisations consulted
All consulted were in support. Below is more detail as to that consultation
Contacting ward members and where they responded they were in
Parish councils were consulted and where they responded they were
Friends of Groups where they existed they responded in support
Asset Management Working Group, were in support but were keen to
secure local traders
Two cabinet papers, which showed unanimous support
Parks and green spaces were championing this offer and they also
contacted local sports groups who were known to use the fields and
where they responded about the kiosk opportunity, they were in
The opportunity was also advertised the opportunity widely on social
media and on our webpage
The S123 Notice was advertised in local papers for two consecutive
Resulting from our consultation the Council received over 800
responses from members of the public which were overwhelming in
support (however these did tend to focus on the Hatherley opportunity).
Consultation has taken place in relation to the Cabinet papers
Contact: Paul Jones, Executive Director-Finance and Assets 01242 264365 Email: email@example.com.
Publication date: 26/02/2021
Date of decision: 26/02/2021