Decision details

To grant a tenancy for a coffee kiosk in Hatherley Park

Decision Maker: Executive Director – Finance and Assets - Paul Jones

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


To grant a Tenancy to The Butterfly Box. The Tenancy, will allow the

Company to place a coffee kiosk and seating to sell refreshments and

snacks. The Tenancy will run for three years with appropriate break


Reasons for the decision:

Following a successful trial period there was overwhelming community

support for the continuation of the provision of a kiosk in Hatherley

Park. Therefore, the Council is agreeing a lease for 3 years (with

appropriate break provisions).


A tender exercise took place and interested parties were able to

submit their applications which were considered for a more permanent

provision of a mobile kiosk. This vendor was the successful candidate.


It offers this business a lifeline during this difficult period. This

opportunity is very much about local, and about people being given an

opportunity to survive.


The chosen vendor had already set up their business, acquired all

equipment, vehicles and branding needed and had a robust business

plan. They were ready to trade. The applicants are local residents.


Our resources are being stretched because of the pandemic.

However, we have found, where the trials are occurring that the kiosks

are a conduit that people can use to report back to us. Effectively they

are helping us to manage the space and help manage antisocial

behaviours. They are our eyes and ears.


The Tenancy is a progression of the trials that are still ongoing in a

number of our Parks, it will be on similar terms, but with a little more

security. The Council and the vendor can terminate this agreement by

serving notice, if it is not working for any reason. This was an

important provision to take on board comments and objections

received during the consultation process. By allowing this Tenancy

the council will be receiving income and allow a local business an

opportunity to trade in these difficult times.

Alternative options considered:

The Council could decide not to have a coffee kiosk in the park but it

would mean that we would not be receiving any income; there would

be no conduit to help be our eyes and ears or the ability to help a

struggling local business.

Wards Affected: (All Wards);

Other reasons / organisations consulted

Generally, the feedback was overwhelmingly in support. However, there

were a handful of strong views in opposition and the terms of the tenancy will

seek to manage and mitigate these concerns.


Consultation has taken place in relation to the Cabinet papers

Contact: Executive Director – Finance and Assets - Paul Jones 01242 264365.

Publication date: 24/02/2021

Date of decision: 24/02/2021