To grant a tenancy for a coffee kiosk in Hatherley Park
Decision Maker: Executive Director – Finance and Assets - Paul Jones
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
To grant a Tenancy to The Butterfly Box. The Tenancy, will allow the
Company to place a coffee kiosk and seating to sell refreshments and
snacks. The Tenancy will run for three years with appropriate break
Reasons for the decision:
Following a successful trial period there was overwhelming community
support for the continuation of the provision of a kiosk in Hatherley
Park. Therefore, the Council is agreeing a lease for 3 years (with
appropriate break provisions).
A tender exercise took place and interested parties were able to
submit their applications which were considered for a more permanent
provision of a mobile kiosk. This vendor was the successful candidate.
It offers this business a lifeline during this difficult period. This
opportunity is very much about local, and about people being given an
opportunity to survive.
The chosen vendor had already set up their business, acquired all
equipment, vehicles and branding needed and had a robust business
plan. They were ready to trade. The applicants are local residents.
Our resources are being stretched because of the pandemic.
However, we have found, where the trials are occurring that the kiosks
are a conduit that people can use to report back to us. Effectively they
are helping us to manage the space and help manage antisocial
behaviours. They are our eyes and ears.
The Tenancy is a progression of the trials that are still ongoing in a
number of our Parks, it will be on similar terms, but with a little more
security. The Council and the vendor can terminate this agreement by
serving notice, if it is not working for any reason. This was an
important provision to take on board comments and objections
received during the consultation process. By allowing this Tenancy
the council will be receiving income and allow a local business an
opportunity to trade in these difficult times.
Alternative options considered:
The Council could decide not to have a coffee kiosk in the park but it
would mean that we would not be receiving any income; there would
be no conduit to help be our eyes and ears or the ability to help a
struggling local business.
Wards Affected: (All Wards);
Other reasons / organisations consulted
Generally, the feedback was overwhelmingly in support. However, there
were a handful of strong views in opposition and the terms of the tenancy will
seek to manage and mitigate these concerns.
Consultation has taken place in relation to the Cabinet papers
Contact: Executive Director – Finance and Assets - Paul Jones 01242 264365.
Publication date: 24/02/2021
Date of decision: 24/02/2021